April 16, 2004

MEMORANDUM

TO: Deans, Department Chairs, and Graduate Program Directors
FROM: Ronald Rogers
SUBJECT: GRADUATE ASSISTANT TUITION AWARDS – FALL 2004 AND SPRING 2005

The requests for tuition awards for qualifying graduate students for the fall 2004 and spring 2005 semesters are due in this office by the following dates:

Fall 2004 – June 25, 2004 Spring 2005 – October 22, 2004

Please make a note of these important dates in your department calendars.

There have been no significant changes in the requirements for graduate students to be approved for tuition awards since last year; however, please take the time to peruse the attached documents, which will refresh you on the salient points and hopefully clarify some areas of persistent confusion.

The pack of information that accompanies this memo seems to be getting heavier each year; however, the attachments include extremely useful information and guidance for helping you to determine such things as the relevant assistantship type, qualifying academic criteria, and special instructions where we have international students and non-native English speakers. New this year is a copy of the material added recently to the Graduate School web site regarding the minimum registration requirements for graduate students and how that is affected when the student holds an assistantship.

Note that all of the forms that are to be used can be downloaded from the Graduate School web site at the following address:
http://www.graduate.ua.edu/assistantship.html, and from the Contract & Grant Accounting Office web site at: http://financialaffairs.ua.edu/finance/cga/cgforms.html.

Please make sure that copies of this memo are forwarded to everyone in your area who has any responsibilities relating to the preparation of tuition forms for your graduate assistants. If you need any additional copies of this memo please go to the Graduate School web site and download copies directly.


The attachments with this memo are:
1 Teaching Assistants – In State Tuition Form
2 Research, Administrative, & Other Assistants – In State Tuition Form
3 Contract and Grant Tuition and Fees Form
4 Special Request for Out of State Tuition Award for Graduate Assistants
5 Determination of Graduate Assistantship Type
6 SACS 18-Hour Rule
7 Graduate Assistantships and Admission Status
8 Admissions Status Worksheet
9 Permissible Assistantships for Non-Native Speakers of English
10 Policies and Guidelines 
11 Effect of Early Withdrawal/Resignation on Tuition Award
12 Teaching and research Assistants’ Tuition Payments
13 Graduate Assistant Tuition Policy
14 Graduate Student Minimum Registration Requirements | Flow Chart


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Cc: 

Ms. Dorothy Martin
Ms. Carlene Jones
Ms. Cindy Jones
Graduate School Web Developer
Department Graduate Assistant Administrators



Thank you.