Submitting the Doctoral Plan of Study:
In the past, there has not been an
absolute deadline for submitting the doctoral Plan of Study. The
Graduate Catalog simply stated that the Plan of Study should be
filed soon after admission. This lack of specificity has
resulted in some students’ waiting until very late—sometimes
their final semester—to file their Plan of Study, only to learn
that one or more requirements had not been met. This is not a
good situation for graduate students.
To alleviate such problems, the policy now requires the
doctoral Plan of Study to be filed with the Graduate School no
later than the semester during which the student will complete
30 semester hours of UA and/or transfer credit toward the
doctoral degree. Otherwise, a hold may be placed on future
registrations. No new paperwork is required, and doctoral
students may continue to use either the Plan of Study form at
the Graduate School’s website or one developed by the
department. Effective date: Fall 2007.
Grades of Incomplete (I) and In-Progress
The new policy
allows 4 weeks into the next semester, rather than the current 2
weeks, for removal of Incompletes before they are computed as
F’s. This will allow better tracking of students with
Incompletes, provide a more reasonable time frame for having
Incompletes converted to regular letter grades, and greatly
reduce the number of graduate students who are placed on
The current In-Progress grade will be deleted from the
Catalog. This designation originally was meant only for
asynchronous courses and is no longer useful because the Banner
system can handle such courses. Effective date: Fall 2007.
Graduate Catalog Online:
Most graduate schools are shifting
to online catalogs with limited printing of bound hard copies.
Twelve of the 15 institutions in the Alabama Council of Graduate
Deans responded to a survey about their Catalogs, and all 12
said they use primarily an online Catalog. The same is true for
a majority of SEC schools. In a survey in Fall 2006, prospective
UA graduate students said nearly unanimously that they favor an
online Catalog. Thus, the upcoming 2007-2009 Catalog will be
produced as a pdf.-web document with limited printing of bound
copies from the web for use in UA offices. This step will
reduce costs significantly, save considerable time in preparing
and revising the Graduate Catalog, and provide better service to
graduate students, faculty, and others. Effective date: Fall
Doctoral Time Limits Extension Request
All requirements for the doctoral
degree must be completed within the seven-year period
(21 fall, spring, and summer semesters) following admission
to the doctoral program, with the following specific exceptions:
psychology, modern languages and classics, and English (eight
years if entering the doctoral program with a baccalaureate,
not master's, degree). Previous graduate credit may be applied
to the doctoral degree if the credit was earned during the
six-year period prior to admission to the doctoral program.
Such credit should be identified clearly on the Outline
of Doctoral Program for the Ph.D. form, which is available
Forms for Students. Only those students graduating within
the time limit for their doctoral program may apply previous
graduate credit to the doctoral degree if the credit was
earned during the six-year period prior to admission to
the doctoral program.
Time Limits Extension Request
Under compelling circumstances
beyond the student’s control, a student may petition
for a one-semester extension to the seven-year time limit
(or eight-year time limit for the selected programs noted
above). If the one-semester extension is recommended by
the department head and college dean (if required by the
college dean), and subsequently approved by the graduate
dean, the extension will not require the student to validate
any out-of-date UA or transfer courses previously approved
for the plan of study.
If a student fails to complete
all degree requirements within the time limit for the student’s
doctoral program or within a one-semester extension approved
as noted above, the student will be dropped from the doctoral
program. To complete a doctoral degree, the student must
reapply for admission. Graduate Catalog policies do not
provide the option to revalidate either UA or transfer courses
completed more than six years prior to the date of admission.
A readmitted student therefore would be able to apply to
the new admission only those courses approved by the department
and Graduate School and completed within the prior 6 years
(18 fall, spring, and summer semesters).
Repeating Courses When Given an Extension
When requests are made for
extensions of Graduate School time limits, and it is deemed
that an out-of-date course is integral to the degree program,
the college dean may request permission of the Graduate
School for such a course to be repeated. In this case, both
grades shall be used in calculation of the GPA.
As of May
1, 2006, The University of Alabama has accepted the maximum number
of ACM students for which there is funding. UA can accept no more ACM
students for 2006-2007. Only current ACM students and those approved
by UA's ACM office prior to May 1, 2006 for Fall 2006 will receive ACM
funding from UA as long as all ACM requirements for residency, major,
GPA, etc. are met.
FOR THE UNIVERSITY OF ALABAMA (12/20/2006)
reinstate most of its ACM programs beginning with the Fall semester
of 2007. The bachelor’s degree programs in the College of Commerce
and Business Administration (C&BA) and the bachelor’s and
master’s programs in Human Environmental Sciences (HES) will not
be reinstated. There will be a change in scholastic standards for first-time
ACM certification, as well as an increased GPA requirement for continuation
in the ACM each semester thereafter.
with students newly certified for Fall 2007, the following two new conditions
apply to UA’s participating ACM programs:
(1) For first-time ACM
certification, an undergraduate student must have at least a 25 ACT
composite score or 1130 SAT composite score (math and verbal only) and at
least a 3.00 overall high school GPA.
(2) For continuing certification
after the first semester of ACM support, each UA ACM student must maintain
at least a 3.00 overall GPA on all UA course work attempted. This GPA
standard is in addition to the long-standing requirements for maintaining
residency and major.
Note. The SREB (Southern
Regional Education Board) oversees the ACM. Its website (http://www.sreb.org/)
maintains the contact information for each state’s ACM coordinator
and a list of UA’s currently approved ACM programs.
If you have any questions please contact firstname.lastname@example.org