General Timetable for 8-Year (Full) Review

Date

Action

prior Apr

Departments and Deans’ Offices nominate external consultants

prior Apr - May

External consultants contacted and scheduled for visits

July-Aug

Provost sends letters inviting nominated faculty to serve on review committees

early Sept

Dept. chair sends completed review forms to OAA Program Review Coordinator (PRC)**

Sept - Oct

Organizational meeting:  PRC, review committee, dept. chair

Oct - Dec

Review committee conducts interviews (dean’s office, dept. chair, faculty, students) and begins to draft report

late Sep - Oct

Consultants visit (will ask for consultants’ reports by late Oct/early Nov

Oct - Jan

Committee completes interviews, revises draft of report

early Feb

Review committee chair sends the draft report (as e-mail attached Word file) to the dept. chair, the dean of the college, and the PRC

mid Feb

Dept. chair sends an Action Plan, developed in close consultation with the dean’s office,  addressing each recommendation (see Program Review Form #1 for details of the Action Plan, which will be the focus of discussion at the final meeting)

late Feb

Review committee sends final report (as e-mail attached file) to the dept. chair and the PRC; PRC distributes review committee’s final report, department’s Strategic Plan, department’s Action Plan, and other materials to all who will attend final meeting

late Mar – early May

Meeting to discuss final report and action plan: includes dean, assistant and/or associate dean, dept. chair, review committee, provost, graduate dean, and the PRC

May

June

PRC prepares Executive Summary of the review, as required by the Board of Trustees; Provost approves Summary and transmits to Chancellor’s Office

May, 3 years later

Department submits “Mid-Cycle” report, updating the Action Plan to state actions taken on each recommendation