meeting of the Graduate Council was held at 3:00 p.m. on Tuesday, November 28, 2006 in Room 110 of the AIME Building.
Dr. Elizabeth S. Aversa, Dr. John Baker,
Prof. Robin K. Behn, Dr. Silas C. Blackstock,
Dr. Todd DeZoort, Dr. Martyn R. Dixon,
Dr. Kari Frederickson, Dr. Janice “Dee” Goldston,
Dr. Matthew Green, Dr. Marsha L. Houston,
Dr. Richard Houston, Dr. Mark R. Klinger,
Dr. Elaine A. Martin, Dr. Janis O’Donnell,
Dr. Nancy J. Rubin, Dr. Edward J. Schnee,
Dr. Roy Ann Sherrod, Dr. Charles R. Sox,
Dr. Robert P. Taylor, Dr. John M. Wiest,
Dr. Ken Wright, Dr. Vivian H. Wright
Dr. Natalie Adams, Dr. Allan V. Kaufman,
Dr. Bruce Kim, Dr. Michael Murphy,
David Roskos-Ewoldsen, Dr. Shuhua Zhou
MEMBERS ON SABBATICAL: Dr.
EX-OFFICIO MEMBERS PRESENT: Dean David Francko
STUDENT REPRESENTATIVES PRESENT: Del Smith, JonathanAdams
GRADUATE SCHOOL REPRESENTATIVES PRESENT:
Dr. John Schmitt, Associate Dean
Beth Yarbrough, Registrar – Graduate School
Francko welcomed everyone and asked all members to introduce themselves. The
September 14, 2006 minutes were read and then approved with a minor correction.
I. Dean’s Welcome to the Graduate
began the meeting with the Program and Degree Requirements Committee. Recommendations
were made by Dr. Elizabeth Aversa filling in for Dr. Natalie Adams.
The first recommendation
would require that the Plan of Study for Doctoral Students be filed on or
before the time when 30 hours of coursework have been completed. Discussion ensued
regarding changes to the courses on the Plan of Study. The original
recommendation was to file a change form when three changes were made to the
Plan of Study. It was suggested that students file the original Plan of Study
and then an amended Plan of Study (if needed) at the time of filing an
application for candidacy to the doctoral program or when the student applies
discussion, Dr. Aversa mentioned that a doctoral student is already required to
file a Plan of Study. However, the current problem is that students usually
wait until graduation to file their POS. At that time it is too late to
correct any problems that are found. Hence, the Graduate School is often
reacting at the last minute to approve an exception on the student’s behalf and
not hinder the student from graduation. Many problems could have been corrected
several semesters ago, if the POS had been filed earlier. Several recurring problems
are as follows: Student has not met the residency requirement, student wants
to use out of date transfer or UA work, or a student takes a course that was
not part of the original POS, and so forth.
reiterated that while this proposal is in the best interest of the student, it
would increase the communication between the departments and the Graduate School. A vote was taken and 22 approved and 2 opposed. Motion carried.
recommendation revolved around the “I” and “IP” grades. The “IP” grade is not
longer available, and the Graduate School will be taking that paragraph out of
the Catalog. The idea by some faculty was that the “IP” grade was a kinder,
gentler “I”. However, that grade will not longer be available in Banner. Also,
the Council voted to increase from two (2) to four (4) weeks the time a student
has in the next semester to remove an “I.”
informational items were mentioned as follows:
II. Reports from Graduate Council Committees
- Audit Policy - The question came up regarding when a student must
declare his/her intention to take a course for audit or to change from credit
to an audit basis. This issue is not addressed anywhere in writing, including
both the undergraduate and graduate catalog. Common practice in Higher
Education has been to have the deadline be the last date to register for
Pass/Fail and/or the last day to add a course. These two dates are the same
for The University of Alabama. Therefore, this date will apply for both
undergraduate and graduate students.
- Minimum Hours for Dissertation Research - The long standing
policy has been that a doctoral student must register for a minimum of 3 hours
per semester for the fall and spring of the academic year once advanced to
candidacy. However, in Banner, the courses are set up as variable, beginning
with one (1) hour. Many students fail to go back into the system and increase
their hours to the minimum required three (3). This is causing more paperwork
for students and departments, along with the fact that students have to register
retroactively and pay for these additional hours. Beginning next fall, Banner
will be set up with 699 being a variable course, but the minimum will be three
(3) hours to register. All dissertation research registrations for fewer than
three (3) hours must be approved by the Graduate Registrar.
- New Program – MSN/EdD – This program encompasses an EdD degree
with a Nurse Educator Specialization. The shortage of Nursing Educators has
caused the demand this degree.
There were no reports from the Council’s committees.
III. Reports from the Dean’s Office
Copy - Most universities have gone to a completely online catalog, with
just a few printed copies for local use. Concerns have been expressed
regarding not having any hard copies available. The Dean proposed launching a
PDF online catalog which would allow for printing a limited number of copies
for departmental, office, and archival review/use, electronic edits, and for
approved changes to be updated and inserted into the locked edition of the
catalog. Dean Francko talked to Dr. Bonner concerning the adoption of a hybrid
Catalog copy similar to other colleges and universities. Dean Francko thinks
that we could have the online catalog along with office copies for the campus.
All present were in favor of a hybrid version of the catalog.
GoArmyEd - The
need to increase enrollment has been emphasized, and one way we are tying to
utilize is the U.S. Government. The U.S. Government will be providing
financial assistance for students enrolled under the GoArmyEd program while the
armed forces expand the program. The Graduate School is working closely with
CCS on this.
fee update - The Provost approved the plan to increase both online and
hard-copy application fees for Graduate School to $30.00 for online
applications and $35.00 for paper applications. This application fee increase will
take effect in July 2007. The additional revenues from this increase are
estimated to be from roughly $20,000/yr. to roughly $130,000/yr., given current
enrollment projections. The Assistant Dean will be working on enhancing
recruitment at the departmental level in addition to addressing the need for
new fellowships. The question of increasing the non-degree application fee was
raised, but that will not change at this time.
- Diane Johnson
has agreed to represent the Council on the Program Discontinuance and Merger
University is preparing a binder of materials to distribute to all state elected
officials. The Graduate School will be represented in this publication.
Schmitt announced that the nominations for Outstanding Teaching, Research, and
Service Awards will be due by January 8th, 2007. Already under way
are the evaluations of the outstanding thesis and outstanding dissertation
IV. Reports from Standing University
No other reports
from the standing University Committees.
V. Old Business
There was no old business.
VI. New Business
There was no new business.
Dr. David A. Francko
adjourned the meeting at 4:45 p.m.