As part of the
review and completion of your thesis or dissertation prior to
submission please make sure that you have side-stepped the most
common errors which the Graduate School identifies from many years’
experience reviewing submissions! This list is not exhaustive but
highlights those errors which should have easily been corrected
prior to submission.
layout and wording does not follow the preparation guide and
Double-spacing must be used throughout the entire document
unless where expressly not required. This includes the
preliminary pages, in particular the Table of Contents.
center-justify the pages within the manuscript, only the title
and copyright pages.
(year) of submission of the manuscript must be recorded on the
title and copyright pages, not the year of graduation or
preparation of manuscript if different.
not exceed 350 words.
not rely on your software’s spell checker.
Acknowledgments can be spelled either way (Acknowledgments OR
Acknowledgements) BUT you must be consistent within your own
document, especially between the actual page and the Contents
ordering of pages and inclusions. You must have all of the
required preliminary pages and they must be in the order set out
in the preparation guide.
must be numbered, except the blank or copyright page, which
is counted but not numbered.
Duplicated page numbers.
Omitted page numbers.
numbers must appear in the bottom center of each page which
preliminary pages are numbered using lower case Roman
numerals, all manuscript body pages (including References
and Appendices) are numbered using Arabic numerals.
of the manuscript should be in correct numerical order.
include the Table of Contents in itself.
table of contents and list of figures, tables, etc., such as
titles that do not match exactly with headings used in
manuscript or incorrectly indicated subdivisions. The title of
every chapter must correspond with the table of contents.
number references in Table of Contents, List of Tables, and/or
List of Figures do not match the actual page number.
Inconsistencies in formatting of headings and section titles for
same level headings. Second level headings must be formatted
identically with each other throughout especially upper or lower
case formatting of letters.
references must be listed in the references section at the
end of the manuscript.
dates appearing in text must exactly match those in the
errors. For ETD submissions the new margin requirements apply
which are different from paper based submissions. For ETD’s all
margins are now 1 inch. A 2 inches spacing is still required for
the first page of each preliminary section AND the first page of
each chapter or major section in the main body of the
manuscript, including References and Appendices.
lines or words. You must have at least two lines of print on
each and every page.
between article style and article formatting. Article style is
NOT the same as article or journal style formatting. The former
is a dispensation granted for certain programs and majors at
doctoral level where preparers may use an alternative layout and
composition for their dissertation which does not follow the
traditional dissertation layout. Please see the section “Article
Style Dissertations” at
for information on this option and a list of majors which may
select this option. Journal style formatting is where a student
may select a style guide which is prescribed by a leading
journal relevant to the field of study and which covers the
formatting issues described under the “Style Guide Matters”
section of the guide. This style selection MUST meet or exceed
the Graduate School’s formatting requirements and must be made
with your committee’s approval.
of tables and figures. As a general rule, the Graduate School
prefers tables and figures placed in the body of the manuscript
next to or near the narrative which refers to them, not at the
end of the manuscript as one section. Some style guides appear
to require placement at the end of the manuscript however this
is simply placement for submission only; the publishers will
then seek to place each one as close as possible to their
related narrative whilst seeking the most efficient and
cost-effective publishing layout, and therefore the true
formatting requirement is identical to that of the Graduate
must be black throughout document. The Graduate School will not
accept submissions where multicolored fonts have been used.
Color may be used for photos and illustrations but only in the
image and not in the title or narrative.
Font size must be the same throughout the document. Do not use
larger font sizes for different levels of headings.