It is always very useful to have the following information recorded in the
comments section of the PA form for all graduate assistantships:
- Enrolled major
- Number of hours enrolled for the semester(s) covered by the appointment.
- The cumulative GPA
- Number of hours per week to be worked under the appointment.
For all teaching assistantships the following information MUST be recorded:
- Brief description of duties in support of type and coding
- If primary teacher - the course number(s), the number of graduate hours
completed in the subject to be taught. Indicate if course falls within
category of physical education activities.
All non-native speakers of English are required to have completed and passed the
examination in the ITAP before they are permitted to teach. For all teaching
assistantships held by such students you MUST indicate in the comments section
the date of the ITAP examination and level of pass achieved.
In addition, where students hold multiple or joint appointments in different
departments this information must be included in the comments section (see also
Composite FTE below)
Student ID Number
The student's CWID must be
recorded on the PA form.
When completing the PA form the correct title must be used as set out in
this handbook. The most appropriate title must be used in conjunction with
the related occupation code. Where the studentís
title or occupation changes then a new PA form must be submitted
to effect the change.
As indicated previously, the studentís level of FTE depends upon the
number of hours that the student is required to work under the terms of
the assistantship. This must be clearly stated on the PA form and
Memorandum of Appointment.
Where a student has multiple or joint assistantships in different departments,
then this should be declared on the PA form. Students should be asked to
confirm whether or not they have additional assistantships. This allows a
check to be made to ensure that the studentís combined FTE is within the
Graduate School policies and that the studentís enrollment hours agree
with the total FTE.
- As with title and ECLS code, the Position
Class is related to
the category of assistantship. Each category has a unique class that must be used.
When a studentís responsibilities or classification changes, a new PA
form must be issued which amends the official position description, the
Banner account code, and the Position Number. This will specifically include summer assistants who held an academic year
assistantship prior to the summer.
- ECLS Class
- Please use one of the two appropriate
Banner ECLS Class codes as follows:
- K4 - Monthly Graduate Student
- K5 - Biweekly Graduate Student
- Graduate Student Position Numbers
- It is vital that the correct Position
Number is selected for each graduate assistant appointment. Please follow
the instructions for selecting or creating Graduate Student Position Numbers
Guidelines on the Human Resources website.