When entering payments in G-STAR please use the following guidelines:
Graduate and law student payments will be routed through the appropriate approval channels based on the FOAPAL provided. They will be reviewed and approved through G-STAR.
Payment will be scheduled as indicated in the system for each option and as follows:
For monthly payment awards, the properly completed and approved form must be delivered to the Graduate School no later than the close of business listed in the Fellowships Payment Schedule in order for payment to be guaranteed by the month end.
NOTE: Where the award is paid from funds used for the first time to make graduate payments and no Banner detail code is set up, the user will request a new Banner detail code from the Student Account Services email@example.com . This may delay the processing and payment of the awards beyond regular schedules.
NOTE: For the academic year, A student must be or have been enrolled for the award period to receive the scholarship or award. If a student is selected for an award in a year subsequent to his or her last enrollment (e.g. Honors Day), and the student is not expected to return in the upcoming semester, then the award must be processed on a Miscellaneous Disbursement Voucher, and sent to the Accounts Payable office. Note on the MDV that the payment is for a non-enrolled student.
The regular date for stipends to be applied to student accounts is set for around the 25th or 26th day of each month. This will assist students by ensuring that they have sufficient time to access available funds and deposit to a bank account before the end of each month. When this date falls on a weekend, payment will be made the preceding Friday.
*Deadline for approval in G-STAR
Date when stipend is applied to
|August 2022||Monday, August 22nd 2022||Friday, August 26th 2022|
|September 2022||Tuesday, September 20th 2022||Monday, September 26th 2022|
|October 2022||Thursday, October 20th 2022||Wednesday, October 26th 2022|
|November 2022||**Tuesday, November 15th 2022||Friday, November 18th 2022|
|December 2022||***Wednesday, December 13th 2022||Friday, December 16th 2022|
|January 2023||Friday, January 20th 2023||Thursday, January 26th 2023|
|February 2023||Tuesday, February 21st 2023||Friday, February 24th 2023|
|March 2023||Tuesday, March 21st 2023||Friday, March 24th 2023|
|April 2023||Thursday, April 20th 2023||Wednesday, April 26th 2023|
|May 2023||Monday, May 22nd 2023||Friday, May 26th 2023|
|June 2023||Tuesday, June 20th 2023||Monday, June 26th 2023|
|July 2023||Thursday, July 20th 2023||Wednesday, July 26th 2023|
*This is the deadline by which all approvers must have signed off on the payment
**In November, both submission deadline and payment dates are slightly earlier due to the Thanksgiving holiday.
***In December, both submission deadline and payment dates are much earlier due to the UA Christmas closures.
The regular date for stipends to be applied to student accounts is set for around the 25th or 26th day of each month. This will assist students by ensuring that they have sufficient time to access available funds and deposit to a bank account before the end of each month. Where this date falls on a weekend payment will be made the previous Friday.
All awards must be submitted to the Graduate School by the close of business on the deadlines listed above in order for payment to be guaranteed by the month end. This means that any payments which require additional approvals ‐ especially Contract & Grant funded fellowships – MUST be submitted before that date in order for them to approve and submit the forms to us by the deadline. This also includes any changes or updates for any award already in place, these must also be received in this office by the deadline for each month.