These Graduate School student forms are now available for processing with automatic electronic signatures using the University’s DocuSign process.
If for any reason, you find that one of the forms below does not work correctly, please contact Eric Harris at email@example.com.
Educational Specialist Students
Committee Acceptance Form (CAF) Instructions
PROCESSING AND SUBMISSION FOR SIGNATURES
The Graduate School now requires submission of all Committee Acceptance Forms (CAF) using UA’s own online secure DocuSign System. This uses a combination of formal protocols and online systems to process and record all signatures via email.
This new submission process supersedes all previous notices and instructions regarding the processing of the CAF
Initiating the Form
The student should contact the department administering their degree and (1) notify them of the successful defense completion, (2) confirm the student’s ETD has been submitted to the Graduate School, and (3) request the department to initiate a digital CAF.
Once the department has verified the above with the committee chair, the department administrator – not the student – will then log into myBama and click on Graduate Student forms – DocuSign under the Employee tab. Select the Committee Acceptance form for Thesis (or Dissertation) and follow the steps to complete the form.
To initiate the form, the department will need
Once the student has successfully defended, completed the oral presentation and the document has been finalized and approved by the committee, the student may upload that document to the ETD administrative system (http://services.graduate.ua.edu/etd/ – ProQuest Submission).
Do not submit the CAF for digital signing until after the successful completion of the oral presentation and defense and the ETD has been finalized with and approved by the committee.
***Please note that the thesis/dissertation committee must be approved in the Graduate Academic Activities portal PRIOR to the defense.
Completion and Notices
Once the Graduate School Registrar’s has noted that the committee is current, the department will be able to download and retain a PDF copy of the form once they have set it up and submitted it to the DocuSign system.
Once the Graduate School has completed its review of the ETD and accepted the final document the system will send an email confirmation to all parties who signed the form including the student and the department and committee signatories. Each party will be able to download a PDF copy of the final signed CAF.
Eric Harris, Registrar – Graduate School
John Chambers, Director of Administration